Reference Number | Summary of Decision | Download Supporting Document |
EXE0042/17 |
Match funding to Leicester City Football Club Community Trust for the Premier League Kicks programme
Leicester City Football Club Community Trust (LCFCCT) receive funding from the Premier League for the provision of local a "Kicks" programme which uses the power of football and sport to inspire young people in some of the most high-need areas in Leicester and Leicestershire. A portion (£30,000) of this is dependent upon receiving match funding from other local stakeholders.
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Supporting Document |
EXE0041/17 |
Sale of land at Hinckley Road Police Station to Western Power for an electricity substation
As part of the proposal to replace the current Hinckley Road Police Station, which is to be sold in the new year, with a smaller station in the rear yard of the existing station, it is necessary to provide a new substation for the electrical power supply.
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Supporting Document |
EXE0040/17 |
Police and Crime Commissioners (PCC) Prevention Fund - Round 5 Successful Bid
In his Commissioning Framework for 2017/18, the Police and Crime Commissioner set aside funding for a grants programme, named the Police and Crime Commissioner's Prevention Fund. The fund set aside is up to £250,000 for the year and the purpose is to support the achievement of the objectives within the Police and Crime Plan.
The Prevention Fund is a rolling grants programme throughout the year and bid applications will be considered by the PCC on a monthly basis.
During Round 5, the PCC received 4 bid applications. All applications were assessed in line with the Prevention Fund Grant criteria and on the 31.10.17 all applications were presented to the PCC for consideration and final approval. The PCC reviewed these applications together with the officers present and the PCC agreed to fund 3 of the bid applications.
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Supporting Document |
EXE0039/17 |
Award of Contract for Apprenticeship Managed Service Provision to Aspire Achieve Advance Limited (3aaa's)
The Government has introduced the Apprenticeship Levy for employers with a pay bill of over £3 million per year. The Levy is 0.5% of the annual pay bill and the funds are held for employees to draw upon to cover the cost of apprenticeship training.
East Midlands Human Resources Learning & Development (EMCHRS L&D) provide training for the member Forces (Leicestershire, Northamptonshire, Nottinghamshire and Derbyshire), it was agreed that an East Midlands Regional framework was required for each Force to call off from for the provision of apprenticeship training. As Lincolnshire Police have retained approximately 300 staff who did not TUPE to G4S, they asked to be included.
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Supporting Document |
EXE0038/17 |
Change to Corporate Governance Framework - Signing of Contracts
Following advice from legal services, it was highlighted that the Corporate Governance Framework does not consent to the Chief Constable holding contracts in his name but Force staff are delegated to sign contracts up to the EU threshold.
It is recommended that the Corporate Governance Framework is amended at the next review for the PCC to consent to the Chief Constable holding contracts in his own name and Force staff delegated to sign in accordance with existing limits. Until the framework is reviewed, this decision record wiii confirm the change in practice.
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Supporting Document |
EXE0037/17 |
Deputy Chief Finance Officer (CFO) and S151 Responsibilities
To ensure the capacity and the resilience of the financial advice to the Commissioner during recruitment to the OPCC structure for a Resources Manager and Finance Director, the PCC wishes to appoint the Force Assistant Chief Officer (Finance and Resources) as Deputy CFO and S151 Officer during this time.
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Supporting Document |
EXE0036/17 |
Office of the Police and Crime Commissioner - Office Structure
As reported to the Police and Crime Panei in December 2016, the PCC has been reviewing his office structure to ensure the necessary skills and capabilities are in place to effectively deliver his Police and Crime Plan for the period April 2017 to March 2021.
The proposed structure is based on 18.54 budgeted posts and a Policing advisor post seconded from the Force. It includes provision for a Deputy Police and Crime Commissioner, a Policy Advisor, additional Communications and Engagement and administrative support to reflect the increased visibility of the Commissioner
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Supporting Document |
EXE0035/17 |
Claims for Financial Assistance
Home Office Circular 43/2001, details the role of Police Authorities in respect of financial assistance to police officers involved in certain legal proceedings, including Coroner's Inquests. The Circular outlines the Home Secretary's approval of guidance to police authorities on financial assistance to officers in legal proceedings in the light of the Divisional Court judgment of R v South Yorkshire Police Authority (1999). This judgement confirmed that Police Authorities have power to meet the defence costs of Police Officers in civil and criminal proceedings, including judicial review proceedings and any other type of legal proceedings.
Although this circular is under review, its guidance applies to Police and Crime Commissioners since their appointment in line with the legislation.
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Supporting Document |
EXE0033/17 |
Police Property Store
This decision record updates Decision Record EXE0022/17 following the Strategic Assurance Board discussion and agreement on the 12/10/2017 to maximise all available resources in the BER for frontline policing and borrow the full Capital cost of the Property Store.
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Supporting Document |
EXE0032/17 |
Permanent Budget Transfer to the Force from the Commissioning Budget
At the Strategic Assurance Board on the 12/10/17, The PCC stated his intention to permanently transfer annual commissioning contributions to the Force of £412,988. This would provide the force with additional flexibility to utilise towards frontline services.
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Supporting Document |
EXE0031/17 |
Reduction of Funding Set Aside in the Budget Equalisation Reserve (BER) of £0.250m
In his budget and precept determination for 2017/18 (Decision Record EXE0003/17, paragraph 13 of the Budget and Precept Report), the PCC ring fenced the sum of £0.5m from the Budget Equalisation Reserve (BER) in the year to help shape and support the work on an integrated response to demand as it developed.
The PCC intended this funding to work with partners to develop thinking towards a multi-agency call handling and resolution facility. It was intended that this facility will be built around the 101 service enabling the public to seek help and support across a wider range of public service functions.
At the Strategic Assurance Board meeting on the 12/10/17, the PCC advised that it was unlikely that the full £0.5m could be spent during his term. He was therefore, revising the amount set aside to £0.250m and the profile of this spending would change to later years.
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Supporting Document |
EXE0030/17 |
Police and Crime Commissioner's Prevention Fund - Round 4 Successful Bids
In his Commissioning Framework for 2017/18, the Police and Crime Commissioner set aside funding for a grants programme, named the Police and Crime Commissioner's Prevention Fund. The fund set aside is up to £250,000 for the year and the purpose is to support the achievement of the objectives within the Police and Crime Plan.
The Prevention Fund is a rolling grants programme throughout the year and bid applications will be considered by the PCC on a monthly basis.
During Round 4, the PCC received 10 bid applications. All applications were assessed in line with the Prevention Fund Grant criteria and on the 16.10.2017 all applications were presented to the PCC for consideration and approval. The PCC reviewed these applications together with the officers present and the PCC agreed to fund 2 of the bid applications.
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Supporting Document |
EXE0029/17 |
Substance Misuse Recover Hub
The Anchor Centre is being recommissioned as a Recovery Hub for street drinkers at the new city centre location which has recently been approved in Hill Street. Leicester City Council are paying for the majority of the costs and we are continuing to partner with them in funding this service.
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Supporting Document |
EXE0028/17 |
Award of Contract for Integrated Communications Control System (ICCS)
The Emergency Services Network (ESN) is a Home Office mandated programme for the replacement of Airwave with the next generation integrated critical voice and broadband data services for the 3 emergency services.
Integrated Communications Control System (ICCS) systems are an essential component to the smooth running of Police Control Rooms, freeing Contact Management staff from the complexity of managing communications so that they concentrate on responding to the public. ICCS systems will have to be updated to allow Control Room colleagues to communicate on both Airwave and ESN.
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Supporting Document |
EXE0027/17 |
Victim First and Associated Contracts - contract extension to 30 June 2018
The Victim First service was tendered as a 26 month contract and awarded to Catch 22 ending on 30th September 2017. In May 2017, the contract was extended by 6 months up until 31st March 2018 (Decision Record EXE0013/17 refers) to enable the PCC to consider whether to deliver the service in-house or to procure from an external organisation.
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Supporting Document |
EXE0026/17 |
The use of BER to support policing numbers in 2018/19
At the Strategic Assurance Board (SAB) on the 20 July 2017, there was discussion regarding the forecast shortfall and the potential implication on police officer recruitment. In advance of the Police Finance Settlement in December 2017 and full implications of Police Officer and Staff Pay Settlements, sufficient savings to meet the funding the shortfall for 2018/19 have not been identified
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Supporting Document |
EXE0025/17 |
Job Evaluation Scheme - Treatment of 2017/18 Budget Variances
The Job Evaluation Scheme project was due to conclude in 2017/18 and the base budget provides for growth in the overall staff pay bill of £1.04m. This was calculated on the basis that the scheme would be implemented in July 2018.
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Supporting Document |
EXE0024/17 |
Police and Crime Commissioner's Prevention Fund - Round 3 Successful Bids
In his Commissioning Framework for 2017/18, the Police and Crime Commissioner set aside funding for a grants programme, named the Police and Crime Commissioner's Prevention Fund. The fund set aside is up to £250,000 for the year and the purpose is to support the achievement of the objectives within the Police and Crime Plan. The Prevention Fund is a rolling grants programme throughout the year and bid applications will be considered by the PCC on a monthly basis.
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Supporting Document |
EXE0023/17 |
Police Property Act - Transfer of balance for use on PCC Prevention Fund Grants
The Police (Property) Act 1897, as amended by the Police (Property) Act 1997 allows regulations to be made in relation to the disposal of property that has come into Police possession. This is where it is in connection with their investigations, where the property is unclaimed, perishable, or where it is too expensive or inconvenient to keep.
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Supporting Document |
EXE0022/17 |
Police Property Store
Over the past few years, the Force has undertaken significant work to review and scope the storage requirements of seized evidential property, found property and archive records to ensure they are resilient and futureproof. Regular updates have been provided by the Project Team to both the JARAP and the Force Change board, at both meetings the PCC is represented.
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Supporting Document |
EXE0021/17 |
Police and Crime Commissioner's Prevention Fund - Round 2 Successful Bids
In his Commissioning Framework for 2017/18, the Police and Crime Commissioner set aside funding for a grants programme, named the Police and Crime Commissioner's Prevention Fund. The fund set aside is up to £250,000 for the year and the purpose is to support the achievement of the objectives within the Police and Crime Plan. The Prevention Fund is a rolling grants programme throughout the year and bid applications will be considered by the PCC on a monthly basis.
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Supporting Document |
EXE0018/17 |
Claim for Financial Contribution
Until 1994, arrangements for insurance for Leicestershire Police were made by Leicestershire County Council (LCC). The insurance was placed with Municipal Mutual Insurance Company until 1992. By an agreement dated 22 December 1995 and made pursuant to the Police and Magistrates Courts Act, the liabilities of the LCC in this regard passed to the then Police Authority. In 1992, Municipal Mutual Insurance encountered financial difficulties and entered into a Scheme of Arrangement with its creditors, with provision for a levy on all former policyholders to assist in meeting the financial obligations of MMI.
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Supporting Document |
EXE0017/17 |
Police and Crime Commissioner's Prevention Fund - Round 1 Successful Bids
In his Commissioning Framework for 2017/18, the Police and Crime Commissioner set aside funding for a grants programme, named the Police and Crime Commissioner's Prevention Fund. The fund set aside is up to £250,000 for the year and the purpose is to support the achievement of the objectives within the Police and Crime Plan. The Prevention Fund is a rolling grants programme throughout the year and bid applications will be considered by the PCC on a monthly basis.
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Supporting Document |
EXE0016/17 |
PCC's intention with regard to the Governance of the Fire and Rescue Service
The Policing and Crime Act 2017 makes provision for the PCC to take up a role in the governance of Leicestershire Fire and Rescue Service. There are 3 levels of involvement that the PCC could take.
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Supporting Document |
EXE0015/17 |
Early termination of lease at covert building
Following a detailed discussion at the Strategic Assurance Board on the 28/6/16, the PCC approved the Force proposal to progress early termination of the lease of a covert building.
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Supporting Document |
EXE0014/17 |
Provision of housing for victims of modern slavery
Victims of Modern Slavery who come to the attention of the police are short term safeguarded and assessed for acceptance into the National Referral Mechanism (NRM). There is a short period until NRM safe housing can be arranged and this sometimes results in hotel accommodation being used.
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Supporting Document |
EXE0013/17 |
Victim First Contract Extension
The Victim First contract was set up with a 26 month contract awarded to Catch 22. The contract current end date is 30th September 2017.
The PCC has started the process of considering and designing the replacement provision prior to either implementing this in-house or procuring this from an external organisation. The timescales are now such that, if a decision was taken to go out to procurement, the OPCC would require a minimum of 9 months to action and implement the service.
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Supporting Document |
EXE0012/17 |
Deed of Variation of Contract for Leadership Management Training
A tender was issued for the training of three modules of the College of Policing Leadership and development training package (the other modules are being delivered in house).
Since awarding the contract, a few variations to the terms and conditions were proposed due to the fact there will be interaction with employees during the duration of the training.
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Supporting Document |
EXE0011/17 |
Award of Contract Selected Medical Practioner Services
Retender of an existing service.
In accordance with the Police Pensions and Police injury Benefit Regulations there is a requirement for each Police Pensions Authority to have access to Selected Medical Practitioner Services.
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Supporting Document |
EXE0010/17 |
Award of contract for Child Independent Sexual Violence Advocate (CHISVA)
this contract replaces the current contact with FreeVa (Free from Violence and Abuse) for the provision of a CHIVSA (Child Independent Sexual Violence Advocate) and part time support worker. The current contract expires on 31 June 2017 with an option to extend.
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Supporting Document |
XE0009/17 |
Award of Contract for Non Police Vehicle Dispsal to RAW2K Ltd
On behalf of Four Regional Forces (Derbyshire, Leicestershire, Nottinghamshire and Northamptonshire Police). Leicestershire Police as lead force undertook a tender process which was issued and advertised on contract finder and EU Supply to set up a framework for "Non Police Vehicle Disposal" which included scrapping, recycling or sale by public auction of seized, collision damaged and crime related vehicles.
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Supporting Document |
EXE0008/17 |
Approval to Issue a Voluntary Ex Ante Transparency Notice (VEAT)
A number of years ago, Leicestershire Police led a software procurement for Investigatory Powers for 21 police forces in England and Wales. Recent !egislation requires all Law Enforcement Agencies to comply with the Investigatory Powers Act by Quarter 1 2018.
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Supporting Document |
EXE0007/17 |
Award of Contract for Language Services - Face to Face Interpreters
On behalf of the 8 Forces (Derbyshire, Leicestershire, Nottinghamshire, Lincolnshire, Northamptonshire, Staffordshire, Warwickshire and West Mercia), Leicestershire Police undertook a competition for Language Services for the provision of face to face interpreters under the Crown Commercial Services Framework RM1092, Lots 5f and 5g.
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Supporting Document |
EXE0006/17 |
Medical Services in Custody and Sexual Offence Examinations
Tenders were sought for a new two year contract for Medical Services in Custody from 1/4/17 to 31/3/19 with an option to extend for a further 24 months to 31/3/21.
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Supporting Document |
EXE0005/17 |
City Safeguarding Boards additional funding 2016/17
The City Council increased their funding requirements for their safeguarding boards during 16/17
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Supporting Document |
EXE0004/17 |
The Police and Crime Commissioner's Commissioning Framework 2017/18
Approve the funding allocations and distributions set out in Appendix 1 (see supporting document)
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Supporting Document |
EXE0003/17 |
Budget and Precept Confirmation 2017/18
To confirm the Budget and Precept for 2017/2018
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Supporting Document |
EXE0002/17 |
Staffing Matter
On the 18/1/17, The Police and Crime Commissioner considered information available to him and made a decision in relation to a staffing matter.
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Supporting Document |
EXE0001/17 |
Agreement to Opt in to the National Scheme for Auditor Appointments
Current external audit arrangements for Leicestershire and other Public Sector bodies were secured by the Audit Commission and expire at the end of 2017/18. The external auditors for public sector bodies for 2018/19 onwards have to be appointed before the end of 2017.
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Supporting Document |